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Promoting Student Resilience

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  1. What is the purpose of this program?
  2. What is the absolute priority of PSR?
  3. Are there competitive preference priorities of PSR?
  4. What is the deadline date for transmittal of applications under this grant competition?
  5. May I get an extension of the deadline date?
  6. When will grant awards be announced?
  7. How many new awards will be made?
  8. What steps can I take to maximize my chances of receiving a grant?
  9. What is an indirect cost?
  10. Does this program use a restricted or unrestricted indirect cost rate?
  11. If an applicant intends to charge indirect costs to the grant, what documentation should it submit with its application?
  12. If a grantee fails to propose indirect costs in the budget section of the application, may it charge indirect costs to the grant once awarded?
  13. For my GEPA 427 statement, is it adequate to state that our organization does not discriminate on the basis of race, religion, sex, etc.?
  14. What date should I use as the project start date?
  15. May I use another district’s application as a model for my submission?
  16. Whom do I contact for more information about this grant competition?
  17. What steps should the applicant’s Authorized Representative take before signing a grant application?
  18. How do I submit my grant electronically?
  19. Do I have to submit my application electronically?
  20. How do I register to submit my grant electronically?
  21. How should I submit forms with signatures?
  22. Are there any compatibility restrictions?
  23. Who is eligible to apply?
  24. May I submit an application as a school or on behalf of my local school?
  25. Are charter schools eligible for this program?
  26. Are Area Educational Districts or other similar entities eligible for this program?
  27. What are some of the circumstances that might cause a grant application to be deemed ineligible for review?

1. What is the purpose of this program?

The Promoting Student Resilience program (PSR) provides grants to local educational agencies (LEAs)(or consortia of LEAs) to build and increase their capacity to address the comprehensive behavioral and mental health needs of students in communities that have experienced significant civil unrest in the past 24 months.

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2. What is the absolute priority of PSR?

The absolute priority is: Grants to LEAs to provide school-based supports to address the behavioral and mental health needs of students in communities that have experienced significant civil unrest. More information about the absolute priority is described in the “Priorities” section of the Federal Register notice.

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3. Are there competitive preference priorities of PSR?

Yes, there are two competitive preference priorities in the PSR program. Competitive Preference Priority 1 is: Coordination with Community-Based Organizations. Competitive Preference Priority 2 is: Emergency Declaration Status. More information about the competitive preference priorities is described in the “Priorities” section of the Federal Register notice.

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4. What is the deadline date for transmittal of applications under this grant competition?

The deadline date and time for transmittal is July 25, 2016, no later than 4:30:00 p.m., Washington, DC time.

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5. May I get an extension of the deadline date?

Waivers for individual applications failing to meet the deadline will not be granted, except in the circumstances described in the “Other Submission Requirements” section in the Federal Register notice. Under very extraordinary circumstances the U.S. Department of Education (Department) may change the closing date for a grant competition. When this occurs, the Department announces such a change in a notice published in the Federal Register.

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6. When will grant awards be announced?

Grants will be announced by September 30, 2016.

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7. How many new awards will be made?

We estimate that we will make about 2-4 new awards.

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8. What steps can I take to maximize my chances of receiving a grant?
  • Before preparing your application, read this entire application package carefully and thoroughly.
  • Follow all of the instructions.
  • If you are uncertain about any aspects of this application package, please first review these Frequently Asked Questions. Most commonly asked questions are answered in this section. If your questions are not addressed, please contact the competition manager (see question 17 below) for clarification.
  • Absolute priorities establish the parameters for applications under a grant competition. If your application does not meet the absolute priority or the additional requirements for this grant competition, it will not be considered for funding.
  • A panel of three reviewers that are practioners in areas covered by this grant will review your application. Be sure to organize your application clearly, provide all requested information in a comprehensive manner, and respond to each selection criterion thoroughly. Reviewers are not permitted to give you “the benefit of the doubt”; therefore, if information is not in your application, reviewers cannot award points for it.
  • Be sure that your application includes a budget request form (ED 524) as well as a complete narrative and budget justification.
  • Transmit your application on or before the deadline date (please refer to the “Other Submission Requirements” section in the Federal Register Notice. Late applications will not be processed.
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9. What is an indirect cost?

An indirect cost is an expense that you incur that is necessary for implementing the grant, but may be difficult to identify directly with your grant. For example, indirect costs may include money spent for heat, light, rent, telephone, security, accounting, and Internet use.

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10. Does this program use a restricted or unrestricted indirect cost rate?

Unrestricted indirect cost rate.

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11. If an applicant intends to charge indirect costs to the grant, what documentation should it submit with its application?

If an applicant has a current indirect cost rate, it should submit a copy of its current indirect cost rate agreement, including its current rate.

If an applicant does not have a current indirect cost rate agreement, applicants should submit a provisional indirect cost rate. Applicants may choose not to submit indirect cost rate information at the time of application; however, in order to charge indirect costs to the grant, this applicant will need to submit an indirect cost rate agreement. The applicant should include any proposed indirect costs in its proposed budget and budget narrative.

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12. If a grantee fails to propose indirect costs in the budget section of the application, may it charge indirect costs to the grant once awarded?

During the Department’s budget review process, which occurs prior to grant award, the Department reviews each applicant’s requested budget. If the requested budget does not include estimated indirect costs, they will not be included in the budget approved by the Department that forms the basis of the grant award. This means that, after award, a grantee would only have funds with which to charge indirect costs to the grant if the approved direct costs of the grantee’s project for any budget period exceed the grantee's actual direct costs. Where this occurs, the grantee may submit a requested budget revision to the Department program office to use the excess funds budgeted for direct costs to cover its indirect costs.

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13. For my GEPA 427 statement, is it adequate to state that our organization does not discriminate on the basis of race, religion, sex, etc.?

No. An organization’s non-discrimination statement is not sufficient to meet the GEPA requirements. A GEPA statement must outline an entity’s potential barriers and solutions to equal access, specific to the proposed project.

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14. What date should I use as the project start date?

We expect to make awards by September 30, 2016; therefore, you may use October 1, 2016 as your project start date for the purposes of the application. Should you receive an award and this date is different, you will be asked to adjust your timeline according to the actual start date.

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15. May I use another district’s application as a model for my submission?

Information submitted in response to the scoring criteria must be specific to your district or organization; therefore, we strongly discourage using form or model applications. Identical or substantially similar applications are likely not responsive to the scoring criteria and may not be rated highly enough to receive funding. In addition, it is likely that the selection criteria, priorities, and other information used for this competition differs from the information related to the other entity’s application, which could result in your application scoring poorly or being ruled ineligible.

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16. Whom do I contact for more information about this grant competition?

Deirdra Hilliard
Office of Safe and Healthy Students
Office of Elementary and Secondary Education
U.S. Department of Education
400 Maryland Avenue, SW, 3rd Floor
Washington, DC 20202
Telephone: 202-453-6726
Email: Deirdra.Hilliard@ed.gov

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17. What steps should the applicant’s Authorized Representative take before signing a grant application?

The standard form that serves as a cover sheet for grant applications includes a certification statement that accompanies the authorized representative’s signature. By signing the certification statement, the authorized representative certifies that the information provided in the grant application is true and complete, to the best of the authorized representative’s knowledge, and that any false, fictitious, or fraudulent statements or claims may subject the authorized representative to administrative, civil, or criminal penalties.

As such, an authorized representative should carefully review a grant application before signing in order to ensure that all of the information contained in the application package is correct. Additionally, an authorized representative should be sure that the application describes a project that has the organization’s support and reflects an approach that the organization is committed to implementing if the project were to receive funding.

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18. How do I submit my grant electronically?
For more information on using Grants.gov, please refer to the Notice Inviting Applications for this competition published in the Federal Register on June 23, 2016; the Grants.gov Submission Procedures and Tips for Applicants section found in this application package; and/or visit www.grants.gov.  TOP


19. Do I have to submit my application electronically?

Yes. Unless you qualify for an exception in accordance with the instructions found in the Notice Inviting Applications, you must submit your application electronically.

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20. How do I register to submit my grant electronically?

If you are a new user, you will need to register to use Grants.gov. For detailed information on the Registration Steps see the Grants.gov Submission Procedures and Tips for Applicants section in this document or visit the Grants.gov website at: http://www.grants.gov/web/grants/register.html.

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21. How should I submit forms with signatures?

You should scan and upload signed versions of the forms, in a PDF (Portable Document) format, to the Other Attachments Form section of the application package on Grants.gov.

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22. Are there any compatibility restrictions?

You must submit your application in a PDF (Portable Document) format in order for your application to submit successfully to the Department. If you submit your application in any other format, we will not be able to access your document. Applicants must submit individual PDF files only when attaching files to their application. Specifically, the Department will not accept any attachments that contain files within a file, such as PDF Portfolio files. Any attachments uploaded that are not PDF files or are password protected files will not be read. If you need assistance converting your files to a PDF format, please refer to the Grants.gov webpage, specifically to the link to conversion programs: www.grants.gov/web/grants/applicants/adobe-software-compatibility.html.

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23. Who is eligible to apply?

Eligible applicants for this program are LEAs, or consortia of LEAs, (including charter schools that are considered LEAs under State law) from a community that has experienced Significant civil unrest. Significant civil unrest means demonstrations of mass protest that included law enforcement involvement that occurred within 24 months immediately prior to June 23, 2016.

Local educational agency (LEA) means:
    1. (1) A public board of education or other public authority legally constituted within a State for either administrative control or direction of, or to perform a service function for, public elementary schools or secondary schools in a city, county, township, school district, or other political subdivision of a State, or of or for a combination of school districts or counties that is recognized in a State as an administrative agency for its public elementary schools or secondary schools.
    2. (2) The term includes any other public institution or agency having administrative control and direction of a public elementary school or secondary school.
    3. (3) The term includes an elementary school or secondary school funded by the Bureau of Indian Affairs but only to the extent that including the school makes the school eligible for programs for which specific eligibility is not provided to the school in another provision of law and the school does not have a student population that is smaller than the student population of the local educational agency receiving assistance under the ESEA with the smallest student population, except that the school shall not be subject to the jurisdiction of any State educational agency other than the Bureau of Indian Affairs.
    4. (4) The term includes educational service agencies and consortia of those agencies.
    5. (5) The term includes the State educational agency in a State in which the State educational agency is the sole educational agency for all public schools.
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24. May I submit an application as a school or on behalf of my local school?

No. The only eligible recipients are LEAs (school districts) or consortia of LEAs, from a community that has experienced Significant civil unrest, including charter schools that are considered LEAs under State law. One of these entities must be the applicant for funding. An application submitted by an individual school will not be considered unless it meets the definition of an LEA.

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25. Are charter schools eligible for this program?

Sometimes. Charter schools that are considered LEAs under State law that meet the definition of “LEA ” are eligible to apply for funding under this program. If funded, the administration of the project must be maintained at the Charter school. Charter schools should provide proof of LEA status.

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26. Are Area Educational Districts or other similar entities eligible for this program?

Sometime. If these entities are considered LEAs under your State’s governance structure, they are eligible to apply for funding under this program.

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27. What are some of the circumstances that might cause a grant application to be deemed ineligible for review?

Some of the most common reasons an application submitted for funding under this competition are deemed ineligible include: -the application does not meet the absolute priority;
-the applicant does not address the application requirements;
-the applicant is not an eligible entity;
-the application is not uploaded in a PDF format; or
-the application is submitted after the deadline date.

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Last Modified: 06/23/2016