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Civil Rights Data Collection (CRDC)
Frequently Asked Questions

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Below are Frequently Asked Questions on the Civil Rights Data Collection.

 


Topic

Discrimination


Frequently Asked Questions About Civil Rights Data Collection - General

What is the Civil Rights Data Collection?

The Civil Rights Data Collection is a biennial (i.e., every other school year) survey of public schools required by OCR since 1968.

The CRDC collects data on leading civil rights indicators related to access and barriers to educational opportunity at the early childhood through grade 12 levels.

Who is surveyed by the CRDC?

The 2015–16 CRDC will collect data from every public local educational agencies (LEA) and schools, including long-term secure juvenile justice facilities, charter schools, alternative schools, and schools serving only students with disabilities. OCR also collected from every public school in 2011–12 and 2013–14.

Where can I see the information reported by school districts to the CRDC?

Data from the 2000, 2004, 2006, 2009-10, 2011-12, and 2013-14 CRDC surveys are available in the CRDC reporting tool at http://ocrdata.ed.gov. For other information about the most recently released CRDC data, visit the CRDC 2013-14 page.

Where can a school district get help about reporting information to the CRDC?

Information about collecting and reporting data for the 2015–16 CRDC is available at this link.

What is the purpose of the CRDC?

The CRDC is also a longstanding and critical aspect of the overall enforcement and monitoring strategy used by OCR to ensure that recipients of the Department’s Federal financial assistance do not discriminate on the basis of race, color, national origin, sex, and disability.

OCR relies on CRDC data it receives from public school districts as it investigates complaints alleging discrimination, initiates proactive compliance reviews to focus on particularly acute or nationwide civil rights compliance problems, and provides policy guidance and technical assistance to educational institutions, parents, students, and others.

In addition, the CRDC is a valuable resource for other Department offices and Federal agencies, policymakers and researchers, educators and school officials, parents and students, and the public who seek data on student equity and opportunity.

Under what authority does OCR conduct the CRDC?

Section 203(c)(1) of the 1979 Department of Education Organization Act conveys to the Assistant Secretary for Civil Rights the authority to “collect or coordinate the collection of data necessary to ensure compliance with civil rights laws within the jurisdiction of the Office for Civil Rights.”

The civil rights laws enforced by OCR include: Title VI of the Civil Rights Act of 1964, which prohibits discrimination based on race, color, and national origin; Title IX of the Education Amendments of 1972, which prohibits discrimination based on sex; and Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability. OCR’s implementing regulations for each of these statutes require recipients of the Department’s federal financial assistance to submit to OCR “complete and accurate compliance reports at such times, and in such form and containing such information” as OCR “may determine to be necessary to enable [OCR] to ascertain whether the recipient has complied or is complying” with these laws and implementing regulations (34 CFR § 100.6(b), 34 CFR § 106.71, and 34 CFR § 104.61). Any data collection that OCR has determined to be necessary to ascertain or ensure compliance with these laws is mandatory.

How can I find out more about the CRDC and OCR?

For more information about the CRDC and OCR, please visit: http://www.ed.gov/ocr/data.html.


Frequently Asked Questions About Civil Rights Data Collection - 2015–16 CRDC

What information is being collected in the 2015–16 CRDC?

A detailed list of 2015–16 CRDC data elements is available here.

How does the 2015–16 CRDC differ from the 2013–14 CRDC?

Almost all of the data elements that were previously collected by the 2013–14 CRDC will continue to be collected by the 2015–16 CRDC.
In an effort to reduce burden, the questions relating to enrollment and passage of Algebra I and Geometry were changed to request less information in the lower grades. The following data elements, therefore, replace the prior questions about Algebra I and Geometry and are thus new and required for the 2015–16 CRDC:

  • Number of students served by LEA in preschool programs in LEA and non-LEA facilities (disaggregated by age 2)

  • Number of Algebra I classes in grades 7-8

  • Number of Algebra I classes in grades 9-12

  • Number of students enrolled in Algebra I in grade 7

  • Number of students enrolled in Algebra I in grade 8 (disaggregated by race, sex, disability-IDEA, LEP)

  • Number of students who passed Algebra I in grade 7

  • Number of students who passed Algebra I in grade 8 (disaggregated by race, sex, disability-IDEA, LEP)

  • Number of Geometry classes in grades 9-12

  • Number of students enrolled in Geometry in grade 8

  • Number of students enrolled in Geometry in grades 9-12 (disaggregated by race, sex, disability-IDEA, LEP)

In addition, the following data elements are revised by collecting data about high school equivalency exam preparation programs in addition to those for the General Educational Development (GED):

  • Number of students ages 16-19 who participated in LEA-operated high school equivalency exam preparation program (disaggregated by race, sex, disability-IDEA, LEP)

  • Number of students ages 16-19 who participated in LEA-operated high school equivalency exam preparation program, succeeded on test, and received high school equivalency credential (disaggregated by race, sex, disability-IDEA, LEP).

The following data elements were optional in the 2013–14 CRDC, but are required in the 2015–16 CRDC:

  • Number of incidents of violent and serious crimes

  • Number of school days missed by students who received out-of-school suspensions

  • Number of students transferred for disciplinary reasons to alternative schools

  • Number of instances of corporal punishment for students preschool through grade 12

  • Number of preschool students who received corporal punishment

  • Number of allegations of harassment or bullying on the basis of sexual orientation or religion

  • Justice facility item regarding duration of student participation in educational program

  • Number of students enrolled in any distance education courses, or dual enrollment/dual credit programs, and number of students who participate in a credit recovery program

  • Number of FTEs for psychologists, social workers, nurses, security guards, and sworn law enforcement officers

  • School-level expenditures for teachers and total personnel (funded with federal and state/local funds)

  • School-level expenditures and number of FTEs for instructional aides, support services staff, and school administration staff (funded with federal and state/local funds; funded with state/local funds), as well as amount of non-personnel expenditures (funded with federal and state/local funds)

  • Number of preschool students served by the LEA in preschool programs in LEA and non-LEA facilities

  • Number of current teachers employed at the school, and number of teachers also employed at the school in prior year

The following data elements were dropped for the 2015–16 CRDC:

  • Number of students transferred to a regular school for disciplinary reasons (disaggregated by race, sex, disability, LEP).

  • Number of Algebra I classes in grades 7-12

  • Number of students enrolled in Algebra I in grades 7-8 (disaggregated by race, sex, disability-IDEA, LEP)

  • Number of students who passed Algebra I in grades 7-8 (disaggregated by race, sex, disability-IDEA, LEP)

  • Number of Geometry classes in grades 7-12

  • Number of students enrolled in Geometry in grades 7-12 (disaggregated by race, sex, disability-IDEA, LEP)

  • Total amount of instructional staff (teachers & instructional aides) salaries

Have the data items to be collected in the 2015–16 CRDC changed since OCR received initial clearance for it in 2014?

Minor changes were made to a few data elements in the 2015–16 CRDC to address comments received and questions raised by LEAs during the administration of the 2013–14 CRDC.
OMB approved the revisions to the 2015–16 CRDC under the Paperwork Reduction Act on December 15, 2015, under Control Number 1870-0504. All the documentation submitted to OMB can be found at this link.

OCR made three material changes to the 2015–16 CRDC. Specifically, OCR: (1) dropped the “students transferred to a regular school for disciplinary reasons” data element; (2) added new “child count for 2-year-olds served in LEA preschool” data element; and (3) expanded high school equivalency exam preparation program student participation and credentials data elements to include state-authorized high school equivalency exam preparation programs in addition to the General Educational Development (GED) test preparation programs.



   
Last Modified: 10/27/2016