Fundamentals of Title IV Administration

Questions and Answers

Q1: Who must attend the training workshops?

A1: The owner/president/CEO (or designee) and a financial aid administrator at each school seeking to fulfill the requirements to be certified to participate in the Title IV federal student financial aid programs must attend Fundamentals of Title IV Administration training. The owner/president/CEO (or designee) must attend the first two full days of the training. The financial aid administrator must attend all four and one-half days. In some cases officials from a school undergoing a change of ownership must also attend. Questions about these requirements should be directed to the school's regional school participation team.

Q2: Who may attend the training workshops?

A2: Individuals who are not required to complete Fundamentals of Title IV Administration training as outlined in Q1 but wish to attend basic training on the Title IV programs may attend provided that seating is available. After ensuring that all attendees who are required to attend have been registered, we will register these individuals.

Q3: What will be covered in the training workshops?

A3: A list of topics for the Fundamentals of Title IV Administration training follows these Q & A's.

Q4: What does a trainee need to bring to the training workshop?

A4: Each trainee must bring pens/pencils, highlighters, and a calculator to the training workshop. We will provide each trainee with paper copies of the participant's guide and the Federal Student Aid Handbook in a large three-ring binder. Trainees will need to have a bag or luggage in which to carry this material when they leave.

Q5: How do you register for the training workshop?

A5: Individuals who are required to attend Fundamentals of Title IV Administration training (as described in Q1 above) must contact their regional school participation team for further information before registering for a training workshop. For the list of regional school participation team phone numbers, go to http://www.eligcert.ed.gov/.

Individuals who are not required to attend Fundamentals of Title IV Administration training may view the workshop schedule and register.

Note: Directions to each training workshop are available through our registration system. To see the directions for each location, click on the hyperlinked location name on the registration page above. You can also go to the index page for the regional training facilities.

Agenda

Introduction and High Level Overview The Process in General History and overview of the Title IV programs Law and Regulations Apply to Participate and Understand Your School's Responsibilities Be an eligible institution Apply to participate Administer programs in accordance with law and regulations Get Ready to Administer the Programs Develop policies and procedures Prepare for fiscal obligations Get ready to participate electronically Process Student Applications Understand student eligibility Complete the FAFSA Calculate the EFC Use information from output documents (ISIR/SAR) Verify information submitted on the FAFSA Package aid for the student Calculate Pell Grants Award Federal Direct Loans Award Campus-based aid and TEACH Grants Eliminate overawards Make adjustments and recalculations Exercise professional judgment

Disburse Aid to Students Notify students and get authorizations Prepare to make disbursements Calculate Title IV credit balances Correct/collect overpayments Student Exits Provide exit counseling Complete NSLDS Enrollment Reporting Calculate and return Title IV funds when student withdraws CEO Session Administrative capability & financial responsibility Program integrity Consumer information Default aversion

Last updated August 1, 2011