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Oregon Goals 2000 Subgrant Request for Proposal - 1996
By January 1995 all Oregon school districts had developed plans which were designed to ensure that all students would have the opportunity to achieve the Certificate of Initial Mastery. Many districts have worked to refine these plans. In this, the second year of Oregon Goals 2000 funding, subgrants will be provided to local districts to facilitate improved achievement of all students through the implementation of District Improvement Plans.
To provide subgrants to local education agencies to improve achievement of all students through implementation of district improvement plans.
In support of this goal, subgrants must focus on one of the following areas:
Development and implementation of a system designed to measure growth in student achievement to meet specific benchmarks.
Implementation of work-related and/or community-based learning tied to classroom instruction and designed to improve student achievement in school.
Development and implementation of a plan for family and community involvement in developing, implementing and reviewing the district improvement plan.
Other significant, measurable programs leading to increased student achievement.
All subgrants must include action research and professional development.
In cooperation with institutions of higher education, local school districts or consortia of local districts may apply for Oregon Goals 2000 subgrants. Institutions of higher education include public and private community colleges, colleges and universities.
Institutions of higher education and other partners (ESDs, regional Workforce Quality Committees, non-profit organizations, state agencies, business, industry, parent and community groups) are eligible to participate in more than one subgrant. Local school districts, however, may participate in only one subgrant.
The local school district will serve as the fiscal agent for one or more schools. An ESD may serve as the fiscal agent for a rural district or a consortia of local school districts.
Recipients of 1995 subgrant awards are eligible to apply for the 1996 subgrants.
A total of $3.1 million has been allocated for these subgrant awards. The total amount will be divided among the eight regions listed below. The funding period for this program is 18 months, from January 1, 1996 through June 30, 1997.
Initial round funding* is allocated among the eight regions below:
| REGION | COUNTIES | % OF TOTAL (rounded to nearest tenth) |
$ PER REGION |
|---|---|---|---|
| Northern | Clatsop, Columbia, Washington, Tilamook | 15.1% | $468,000 |
| Portland Area | Multnomah, Clackamas | 27.3% | $846,000 |
| Eastern | Grant, Baker, Union, Wallowa, Harney, Malheur | 3.5% | $109,000 |
| Western | Lane, Douglas, Coos, Curry | 15.6% | $484,000 |
| Central | Deschutes, Crook, Jefferson | 4.6% | $143,000 |
| North Central | Sherman, Gilliam, Hood River, Wheeler, Wasco, Morrow, Umatilla | 4.4% | $136,000 |
| Southern | Josephine, Jackson, Klamath, Lake | 9.6% | $298,000 |
| Northwest | Marion, Polk, Yamhill, Linn, Benton, Lincoln | 19.6% | $608,000 |
*Specific funding allocations will be determined in November based on March 30, 1995 ADM.
Subgrant awards will be competitive and based on requirements outlined in this Request for Proposals. Request for funding shall not exceed $5,000 per participating district plus $16 per student (March 30, 1995 ADM) at each participating school site. Should the funding allocated to a region be insufficient to fund all subgrant proposals which meet the state's minimum score in that region, the minimum score in that region will be increased until the dollars required to fund qualified subgrants matches available funding for that region. If, on the other hand, funding allocated to a region is more than necessary to fund subgrant proposals meeting minimum scores, unexpended funds will be placed in a statewide pool to fund proposals based on competitive scores and without regard to regional location.
Decisions of the Oregon State Board of Education in funding and awarding subgrants shall be final.
All grant awards are contingent upon the Oregon Department of Education's receipt of the funds from the federal government.
Funds must be used to improve student achievement through implementation of the school district's most recent improvement plan (the CIM plan submitted on January 1, 1995, is the initial district improvement plan), action research, professional development and preservice activities. Expenditures may include staff release time, planning, meetings, tuition, consulting services, in-state travel, in-state conferences, duplication of materials. Out-of-state expenses must be pre-planned, included in the grant proposal and are subject to ODE approval. Up to five percent of the total subgrant may be used by the local school district for administrative purposes. No matching funds are required.
Funds may not be used to replace expenditures for existing programs that are a school district responsibility. Funds may not be used to hire additional staff and/or pay salary and fringe benefits or to replace expenditures for professional development provided under labor contract by a school district. Funds may not be used to purchase equipment.
At least 50 percent of the local district's subgrant funds must be made available to individual schools with a special need for such assistance as indicated by a high number or percentage of students from low-income families, low student achievement or other similar criteria developed by the local educational agency.
The State Superintendent of Public Instruction will distribute subgrant awards so that one-third of the allocation due is distributed no later than April 3, 1996, one-third is distributed after midterm progress reports are submitted and approved by the Department of Education in October 1996, and one-third is distributed after final progress reports are submitted and approved by the Department at the end of the grant period.
| June 26, 1995 | Funding alert notices sent to all school districts. |
| August 24, 1995 | Applications sent to all school districts. |
| September 14, 1995 | Bidder's Teleconference - Ed-Net 3:30 pm. |
| Nov. 15, 1995 | Applications due at the Oregon Department of Education by 5:00 pm. |
| January 1996 | Subgrant awards announced (following the State Board of Education meeting). |
| April 1996 | One-third subgrant funds distributed to recipients |
| Sept. 30, 1996 | Midterm progress report due. |
| October 1996 | Second one-third of subgrant funds distributed. |
| April 1997 | Action Research Conference. |
| June 30, 1997 | Funding cycle ends. Final progress report due within 60 days. |
| August 1997 | Final one-third subgrant funds distributed. |
The original and two copies of the completed grant application, and one copy of each district's current CIM or School Improvement Plan, must be received by 5:00 pm on November 15, 1995, at the Office of Curriculum, Instruction and Field Services, Oregon Department of Education, Public Service Building, 255 Capitol Street NE, Salem, Oregon 97310-0203.
FAXED APPLICATIONS WILL NOT BE ACCEPTED.
A. (5%) Provide a Project Overview (One page maximum) Provide a one-page overview describing the project. List the name, phone and address of the contact person. Should the described project be funded, this overview will be furnished to the press and state and federal agencies.
B. (20%) Narrative - Continuous Improvement of the District Improvement Plan (Two page maximum) This project contributes to the further development and implementation of the District Improvement Plan. There is a clearly demonstrated process for implementation, evaluation and refinement of the plan in a continuous improvement cycle.
C. (25%) Narrative - Action Research (Two page maximum) Action research is most often designed and carried out at the classroom or building level. It generally involves:
D. (20%) Narrative - High Standards for All Students (Two page maximum) The project has a clear focus on improving student learning and achievement. Implementation of the plan as proposed is clearly and reasonably linked to high content and performance standards. The plan reflects district wide support in setting high goals and providing a climate in which efforts to reach the goals can succeed.
E. (20%) Narrative - Preservice and Professional Development Activities (Two page maximum) The preservice and professional development plan supports the District Improvement Plan. The professional development plan is clearly linked to improving student learning and achievement and implementing high content and performance standards.
F. (10%) Budget and Cost Effectiveness (One page maximum) The budget is adequate to support the project. Costs are reasonable in relation to the work proposed and directly related to achieving the goals of the proposal. The budget narrative presents a clear description of the estimated expenditure of funds. None of the subgrant money is used to replace expenditures for existing programs that are the responsibility of the school district. There is a clear explanation of how the district will ensure that at least 50 percent of the funds awarded to the local district will be made available to individual schools with a special need for such assistance as indicated by a high number or percentage of students from low income families, low student achievement or other similar criteria developed by the local educational agency. There is a clear definition of the criteria developed by the district to determine this need.
G. (5%) Collaborative agreements (Two page maximum). Clear evidence of the roles and responsibilities of each partner is provided. The collaborative activities are clearly and reasonably linked to completion of the proposed activities. Letters of Commitment reinforce the agreements between the partners. Membership on the broad-based panel reflects diverse representation.
The Department of Education will invite local districts, public and private institutions of higher education, ESDs, regional Workforce Quality Committees, non-profit organizations, state agencies, business and industry, and parent and community groups to assist in reviewing the applications. Successful applicants will be notified no later than January 1996.
In developing criteria to conduct component and overall program evaluation, use of applicable performance measures outlined in Oregon Benchmarks, Standard for Measuring Statewide Progress and Institutional Performance, is encouraged. Copies of this publication are available by contacting the Oregon Progress Board, 775 Summer Street, NE, Salem, Oregon 97310, (503) 986-0039, TDD (503) 986-0123.
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